Financial Controller Role Description
Role Title
Financial Controller, responsible to the Trustees via the Operating Group
Main purpose of the role
- Responsible for the day to day financial operations of the Museum.
- Maintain complete, accurate and timely accounting records.
- Ensure financial control procedures are in place and operating effectively.
- Produce management accounts on a regular basis for consumption by various Groups, from Trustees to Role-based Teams.
- Lead the Finance Group.
Main tasks/activities of the role
- Maintain accounting records accounting for all income and expenditure.
- Operate fund accounting according to Charity Commission requirements, using general, designated and restricted funds.
- Prepare an annual budget based on prior year and discussions with individual budget holders.
- Maintain a list of equipment purchased, although not qualifying for capitalisation and a fixed asset register.
- Operate project accounting to ensure a record of spend can be sent back to a grantor, usually an external body, as needed.
Skills, Attitude and Experience needed
- Accounting qualification is ideal, but not essential provided the volunteer is numerate
- Good team work is essential
- Attention to detail
- Good Excel skills preferred but not essential
Support available
- Museum Development Office
Benefits to the Volunteer
- Being a vital part of the museum without being front of house
- Can do the role in your own time
- Satisfaction of performing a pivotal role
- Learn new skills
Treasurer Role Description
Role Title
Treasurer, responsible to the Trustees
Main purpose of the role
- Advising the Trustees on how to carry out their financial responsibilities.
- Monitoring the financial administration of the Museum and reporting to the Trustees and elsewhere, in compliance with the Museum’s constitution which includes meeting Charities Commission and ACE Accreditation requirements.
- Overseeing the Museum’s financial risk-management process.
- Acting as a counter signatory to bank payments and applications to funders.
- Liaising with the independent accounts examiner.
Main tasks/activities of the role
- Prepare and submit accounts in accordance with the current Charity Commission SORPs based on complete and accurate accounting records.
- Ensure the operation of fund accounting according to Charity Commission requirements, using general, designated and restricted funds.
- Propose an annual budget based on prior year and discussions with individual budget holders and submit to the Trustees for approval prior to the start of the financial year.
- Ensure the operation of project accounting to ensure a record of spend can be sent back to a grantor, usually an external body, as needed.
Skills, Attitude and Experience needed
- Accounting qualification is strongly preferred, but not essential
- Willingness to undertake Continuing Professional Development sufficient to ensure competence in the role
- Good team work is essential, as the role operates at all levels within the Museum
- Attention to detail
- Good Excel skills preferred but not essential
Support available
- Training courses via the Museum’s various memberships
- Museum Development Office
- Charity Commission Guidance
Benefits to the Volunteer
- Being a vital part of the museum without being front of house
- Can do the role in your own time
- Satisfaction of performing a pivotal role
- Learn new skills